Student Accounts

Billing Procedures

Tuition, room, and board charges are billed by the semester. Monthly statements will be published through Loras College’s online student account system, CASHNet. The college does not mail paper statements to students or parents. You can access your account online by logging into Loras College Self-Service and clicking “student finance.”

For a parent or authorized user to access your account, please click “my account” in your online student account and click “payers,” then “send a payer invitation.” Statements will be published online in early July for the fall term, early December for the spring and May terms, and early May for the summer term.

Loras College requires all students to make payments in accordance with a payment plan on your student account. By registering for classes, you agree to make payments under this plan. You may pay the balance of your account in full before the start of the semester with no penalty. Payments being made in full are due by August 15 for the fall term and December 15 for the spring term. Students wishing to make monthly payments can find the payment plan amount under your online student account’s “installment payment plans” section. Please note that this payment amount may fluctuate monthly if charges and credits are applied to your account. Students who do not fulfill their monthly payment requirement will be assessed a nonrefundable $50 service charge each month if the payment is not received by the fifteenth of the month.

Payment Plan Due Dates

Fall Semester	Spring Semester
August 15	December 15
September 15	January 15
October 15	February 15
November 15	March 15

The final payment for the fall and spring semesters (November and March) should pay the account in full. May term payments are included in the spring payment plan. Summer term payments are due in full by June 15. You are not permitted to register for the next semester or receive transcripts unless payments have been completed and you are current on your payment plan.

Loras College accepts cash or checks in the Business Office in Keane Hall. Checks can also be mailed directly to Loras using the payment mailing address provided on the last page of each statement. Electronic Check payments (ACH) and credit card payments can be made online through your student account. ACH payments allow the student to securely pay the statement directly from a checking or savings account for no additional fee. Credit cards are accepted for a convenience fee of 2.85 percent ($3 min. charge) using Visa, MasterCard, Discover, and American Express. Payments returned for any reason will be charged a $30 returned item fee.

For further information regarding billing, payments, or the online system, please contact the Business Office at 563.588.7232 or by email.

Refund Policy

A student who has preregistered for, or is attending classes, but has decided not to attend Loras College must notify the retention coordinator in writing of the change in plans. Students are liable for ALL charges until official notice of withdrawal is received. 

If a student leaves the College for any reason, the student account becomes due immediately. If a student has an outstanding balance on the student account, the account is coded as delinquent. Accounts in delinquent status are subject to a 1 percent (12 percent annual) delinquency charge on the outstanding balance each month until the account is paid in full.

According to the federal refund policy, the student’s official withdrawal date determines the formula used to calculate the percentage of earned aid/charges. Official withdrawal dates can be affected by the student’s engaged attendance in courses as reported by faculty. Institutional charges are adjusted through the fourth week of classes. Withdrawals after the fourth week of class do not receive a refund. Federal financial aid is adjusted until the student has passed the 60 percent point in the semester. After this date, no adjustment will be made for students who withdraw from all classes unless faculty in all a student’s courses report a last date of engaged attendance that is prior to the 60 percent point in the semester.

Dropping a Class

After the twentieth day of class, financial aid will not be adjusted when a student drops a class. Classes dropped before this date will result in an adjustment at the same percentage basis for students who withdraw from all classes.

Room and Board Adjustments

Students who move in but withdraw from school on or before the first day of class will be charged 5 percent of the cost of room and board. Students who are still enrolled but can move off campus or drop a meal plan will have charges adjusted on the same percentage basis as is used for students withdrawing from school. If a student terminates a housing contract after residence, the student is responsible for buying out the remainder of the contract at 50 percent of the remaining costs. This does not apply to first-year students. Students leasing houses or apartments will be bound by the terms of their lease, so the refund schedule is not applicable.

Students are strongly encouraged to view Loras College’s refund policy as well as meet with a financial planning staff member before withdrawing from a class or from the institution to learn of any possible financial ramifications.

Financial Aid

The Office of Financial Planning processes student loans and provides information about federal loan eligibility. Students who borrow a Federal Direct Subsidized or Unsubsidized loan borrow directly from the federal government. Federal direct loans require that a student complete the Free Application for Federal Student Aid (FAFSA) and provide any verification of eligibility requirements to the Office of Financial Planning if requested

Federal loans do not require an additional application. First-time borrowers of federal direct loans are required to complete Entrance Counseling and a Master Promissory Note on studentaid.gov. New borrowers must complete both requirements before the loan proceeds will be disbursed to the student account. Important to note:

• Half of the net total loan amount will be applied to each semester. Please be aware that the net amount of the Direct Loan will be slightly lower than the total amount awarded to the student due to the origination fee charged to the borrower by the Department of Education’s loan processor at the time of disbursement.
• Loras must wait until ten days before the start of the term before disbursing federal funds to students, so the anticipated disbursement amount for each semester will appear as pending aid on the semester’s first two billing statements. If the loan has not been credited to the student account by mid-semester, don’t hesitate to contact the Office of Financial Planning or go to studentaid.gov to learn the cause of the delay.

*The information included on this page is subject to change at any time without advance notice*