Registration & Records

Your registration may be blocked if you fail to meet an obligation to the College. This includes, but is not limited to, failure to pay registration/tuition fees or other outstanding debts, as well as failure to submit requested documentation to certain offices (i.e. Health Services). If you have a financial block you need to contact the Loras College Business Office (563.588.7335) to get this hold resolved. No transcript requests will be processed until the hold is cleared.

You will need to view the online complete schedule of classes, for the term in question. It will allow you see the course seat capacity, as well as the number of available seats. The schedule also includes a column to indicate whether a waitlist is active. The schedule can be found on the IQ main-page, under the designated term information.

Students should log into their IQ to view their grades, via the Academic Profile menu. Under the Academic Profile menu students will be able to view current grades as well as have access to an unofficial transcript. Students who need a written confirmation of their grades can copy and paste their unofficial transcript from their web-advisor. Learn more about how to order an official transcript.

You can request a Verification of Completion Letter from the Registrar’s Office. You can either request this in-person by showing a valid photo id, or request this via mail by providing us with a written request. This written request must include your name, birth date, id number or last four of your SSN, mailing address and your signature. We cannot accept this request over the phone. You may also fax us the written request to 563.588.7779, or email it to registrar@loras.edu. The mailing address for the Registrar’s Office at Loras College is, 1450 Alta Vista St. Mailbox#1, Dubuque, IA 52001. There is no cost for this letter of verification.

There is a two-to-three month waiting period after completion. This enables the Office of the Registrar to post grades and verify majors/minors as dictated by the college. Diplomas are automatically mailed to the mailing address supplied to the college on your application. You must remember, just because you have participated in commencement, does not mean you have officially graduated.

In general, students who need verification of their enrollment have a specific need for an official signature and/or school seal. That can be obtained by going to the Registrar’s Office in-person, or by written request. This written request must include your name, birth date, id number or last four of your SSN, mailing address and your signature. We cannot accept this request over the phone.

You may also fax us the written request to 563.588.7779, or request via email. The mailing address is:
Registrar’s Office
Loras College is
1450 Alta Vista St.
Mailbox#1
Dubuque, IA 52001.

This is provided to current and former students at no cost.

Under the Federal Family Educational Rights and Privacy Act (FERPA) of 1974 and provisions of state law relating to public records disclosure, the Loras College Policies Applying to the Disclosure of Information from Student Records and the Loras Campus’ implementation of that policy assure Loras students the following rights:

1. To inspect and review their student records.
2. To have withheld from public disclosure, absent their prior consent, personally identifiable information from their student records.
3. To inspect records maintained by Campus offices concerning disclosure of confidential information from their student records.
4. To seek corrections of their records through a request to amend the records, or a request for a hearing to challenge the content of their records, or to include a written statement therein.
5. To file complaints with the Office of the Chancellor or with the U.S. Department of Education regarding violations of the rights accorded by Federal law or University policy.

FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures.

You are able to change your graduation date by simply informing the Registrar’s Office of the change. Please request via email, stating the reason for the change, as well as verification of student information. This request may also be done in person at Keane Hall, Room 121. You may only change your graduation date one semester. If you have already made this change and need to push forward you graduation date again you MUST re-apply.

The incomplete work must be completed and submitted to the instructor and a permanent grade recorded by midterm of the next semester of the college calendar. If a grade of Incomplete is given during the May term, the work must be completed by midterm of the subsequent spring semester. If the student misses critical experiences of the May term course due to circumstances beyond his/her control, the student will receive a grade of “W” (withdraw) for the course. If the Incomplete grade is not replaced by a permanent grade by this date, the “I” grade is replaced by the “F” (fail) grade.

If a student is awarded an “F” grade because the instructor did not submit a final grade by midterm, the instructor has until the last official day of the semester to change the grade. After the final day of the semester, the “F” grade becomes a permanent grade and cannot be changed without a formal appeal. An instructor may recommend to the Registrar’s Office an extension of the midterm deadline in cases of special hardship.

College-level coursework that is comparable to the Loras College curriculum requirements and in which a minimum grade of “C” was earned is transferable to Loras (see Transfer Credit Policy for more detail). Students who do not meet the minimum transfer requirements may be reviewed by the Admission Standards Committee on an individual basis.

The transfer applicant must submit Official academic transcript(s) from each college/university attended. It should be noted that transfer students who do not submit all official transcripts will be blocked from registering for their second term until such time as official transcripts are received. Transfer applicants will receive an official credit evaluation of previous college coursework at the time of acceptance. They may receive an unofficial credit evaluation upon request. Students should contact their Admissions Representative for more information.

It is the responsibility of the student to update or correct their address information through the Registrar’s Office. Every student must have a permanent address on file. You can make a change of address by visiting the Registrar’s Office and providing a photo ID. This request can also be made by sending the Registrar an email, with the updated address, from your current Loras email account.

Yes, you may still participate in commencement, even if you are not completed with your program of study. Considering we only have one commencement a year, it is not uncommon for students to participate early, regardless of completion date. When applying for graduation, you will be asked the date of commencement as well as anticipated degree completion date.